The 3 pillars of Net Revenue Retention: Churn, Expansion, and Contraction
Introduction
In the SaaS sector, Net Revenue Retention (NRR) is one of the most critical metrics for measuring sustainable growth. Unlike metrics that only track new customer acquisition, NRR focuses on how well a company retains and expands revenue from existing customers over time, making it a key indicator of a company’s long-term viability.
Maintaining a healthy NRR requires a strategic focus on customer retention, expansion, and minimizing revenue loss from downgrades. In this article, we’ll break down these three pillars, exploring practical strategies and real-world examples to help SaaS actors drive sustainable growth.
Churn - The silent revenue killer
Customer churn is one of the biggest obstacles to sustainable SaaS growth. While some level of churn is inevitable, high churn rates can severely limit expansion, making it critical for businesses to implement proactive retention strategies.
Source: https://chaotic-flow.com/saas-metrics-saas-churn-kills-saas-growth/
Let's examine the key factors driving churn, explore industry benchmarks, and highlight proven tactics to reduce customer attrition and maximize long-term value.
Understanding churn and its impact
Churn rate refers to the percentage of customers who cancel their subscription within a given timeframe, typically measured monthly or annually. A high churn rate can significantly hinder growth, making it essential for SaaS companies to actively reduce it.
Enterprise SaaS companies often maintain an annual churn rate below 5% due to longer contracts and deeper integrations. SMB-focused SaaS businesses, on the other hand, experience higher churn, often ranging between 10% and 20% annually due to price sensitivity and greater competition. Consumer SaaS businesses face the highest churn, often between 30% and 50%, as switching costs are low and cancellation is easier.
Learn more about healthy churn rates here.
Proactive strategies to reduce churn
Reducing churn requires a proactive approach—by improving onboarding, monitoring engagement, and offering flexible pricing, SaaS companies can boost retention and long-term customer value.
- Improving onboarding experiences: A well-designed onboarding experience is crucial to ensuring that new customers quickly realize the value of your product. The sooner they see results, the less likely they are to churn.
- Monitoring customer engagement: Tracking user activity helps identify early signs of disengagement. Customers who stop using key features or reduce their login frequency are at risk of churning. Tools like Amplitude and PostHog provide detailed analytics on user interactions, helping businesses detect behavioral patterns and optimize engagement strategies.Notably, Hotjar employs proactive customer engagement strategies, such as utilizing heatmaps to understand user behavior and optimize content accordingly.
- Offering flexible pricing and downgrade options: Rather than forcing customers to cancel their subscriptions, offering downgrade options can help retain them.
Read our full article to discover more ways to lower your SaaS churn rates.
Expansion - Unlocking growth within the existing customer base
Expanding revenue within your existing customer base is a pivotal strategy for enhancing NRR. By focusing on deepening relationships and offering additional value, you can achieve sustainable growth.
Driving expansion with value-added features
Introducing new functionalities that address evolving customer needs can encourage clients to upgrade their subscriptions.
For example, monday.com, a work operating system, reported a net dollar retention rate of 110%, attributed to their continuous addition of valuable features.
Scaling revenue with usage-based pricing, bundling, and freemium models
Flexible pricing models and strategic bundling ensure customers can scale their investment over time. Snowflake’s pay-as-you-grow approach ties spending to actual usage, making expansion frictionless. Similarly, AWS packages complementary services to encourage broader adoption, increasing revenue per customer.
Freemium models complement these strategies by lowering the barrier to entry while creating a natural upgrade path. Companies like Slack and Dropbox successfully use freemium plans to attract users and later convert them into paying customers through premium features, storage limits, or team collaboration tools.
By combining usage-based pricing, bundling, and freemium incentives, SaaS companies can drive continuous revenue expansion from existing users.
Strengthening retention through ecosystem integration
Leveraging data-driven insights is a powerful way for SaaS actors to drive expansion revenue. By analyzing customer usage patterns, businesses can identify which features provide the most value and encourage upgrades by refining their offerings accordingly.
Understanding engagement trends also helps prioritize product development, ensuring resources are invested in high-impact features that customers are already inclined to use.
A study published on arXiv highlights how machine learning models can analyze customer behavior to determine the importance of specific product attributes, helping businesses tailor features and marketing strategies more effectively. Similarly, AB Tasty, a customer experience optimization platform, used product analytics to improve its onboarding process, reducing the number of users skipping product tours by 40%, ultimately leading to better feature adoption and increased upgrades.
By leveraging insights like these, SaaS companies can make data-backed decisions that boost customer satisfaction and drive revenue growth.
Discover Fincome!
Contraction - Mitigating revenue loss to maintain NRR stability
While expansion is crucial for increasing NRR, contraction - the loss of revenue due to downgrades, reduced usage, or price negotiations - can significantly impact long-term growth. SaaS companies must adopt proactive measures to minimize revenue leakage while maintaining strong customer relationships.
Understanding revenue contraction
Revenue contraction occurs when existing customers decrease their spending, whether by downgrading their plans, reducing the number of active seats, or negotiating lower pricing. While some contraction is inevitable, excessive revenue shrinkage can offset expansion gains and hinder overall growth.
Source: https://ordwaylabs.com/blog/gross-revenue-retention/
For instance, a SaaS company offering tiered pricing might experience contraction when customers opt for a lower-priced plan due to budget constraints. In contrast, enterprise clients may demand price reductions during contract renewals, leading to significant revenue erosion if not managed strategically.
Strategies to reduce contraction
To mitigate revenue contraction, SaaS businesses can implement the following strategies:
- Proactive customer engagement and value reinforcement: Maintaining strong relationships with customers and reinforcing the value of a product are essential to preventing downgrades. Regular check-ins, customer success initiatives, and targeted educational content can help customers see continued value in premium features.
For example, HubSpot employs a dedicated customer success team to proactively engage clients, offering training and consultations to maximize product utilization, thereby reducing downgrade rates.
- Enhancing customer support and success programs: Providing high-quality customer support and success programs ensures that users fully understand and utilize the product, reducing frustration that might lead to downgrades or cancellations. Prioritizing quick response times, self-service resources, and proactive outreach can improve customer satisfaction.
For example, Zendesk offers AI-powered support features and extensive knowledge bases, allowing customers to resolve issues efficiently, thereby increasing retention and preventing service downgrades.
- Product stickiness through feature lock-in: Encouraging customers to integrate a SaaS solution deeply into their workflows makes it harder for them to downgrade without significant disruption. Features that enhance collaboration, automate processes, or improve efficiency create strong incentives to maintain higher-tier plans.
Adobe Creative Cloud, notably, bundles essential tools like Photoshop, Illustrator, and Premiere Pro, making it difficult for professionals to downgrade without losing critical functionalities.
- Contract structuring and incentives for long-term commitment: Structuring contracts with incentives for longer commitments can help stabilize revenue. Discounts for annual plans, bundled features, or guaranteed support services encourage customers to maintain higher-tier subscriptions.
Learn more about profitability with our step-by-step guide.
Conclusion
Net revenue retention is the backbone of sustainable SaaS growth, built upon the three critical pillars of churn reduction, expansion strategies, and contraction mitigation. By minimizing customer churn, leveraging upsell and cross-sell opportunities, and proactively addressing revenue contraction, SaaS businesses can maximize long-term profitability and resilience.
Companies that master these principles - through customer success initiatives, data-driven insights, and product innovations - will position themselves for sustained revenue growth and competitive advantage. As SaaS markets continue to evolve, a strategic focus on NRR will separate thriving companies from those struggling to maintain stability.
Join our
Receive exclusive SaaS leader interviews and webinars every month, along with our in-depth analyses of the latest SaaS trends, with Fincome Pulse.
Frequently Asked Questions
Expense Tracking:
Fincome is a SaaS revenue management platform designed specifically for companies with recurring revenue models (any business selling subscriptions).
Fincome automates the tracking and management of your revenues and associated KPIs (churn, LTV, CAC, etc.) in real time, without the need for a data team or manual processing, thanks to direct integrations with your billing systems and ERP.
Unlike generic BI tools, Fincome offers a turnkey, intuitive solution tailored to the specific needs of subscription-based businesses, enabling seamless collaboration across your finance, GTM, and CSM teams.
Fincome is built exclusively for companies with recurring revenue models, meaning those that track MRR or ARR, such as:
• Software publishers (SaaS)
• Media companies
• Mobile apps
• Any other B2B or B2C subscription business looking to professionalize revenue management
Fincome supports organizations at every stage of growth, from startups to mid-market and large international enterprises.
With Fincome, you gain access to a full suite of modules:
✅ Revenue: detailed ARR/MRR breakdown, cohort analysis, detection of billing errors or omissions, revenue recognition and deferred revenue (PCA)
✅ Growth: analysis of ARR movements (new business, expansion, churn, reactivation), identification of growth drivers
✅ Unit Economics: LTV, CAC, and LTV/CAC analysis by segment, channel, or geography to optimize margins
✅ Retention: deep cohort analyses, identification of key retention drivers
✅ Renewals: future MRR projections, opportunity forecasting, and churn risk reduction
✅ Forecasting: revenue growth scenario modeling to better inform strategic decisions
Fincome is the only turnkey platform built specifically for recurring revenue businesses that combines:
✅ A complete, reliable view of your recurring revenues (MRR, ARR, churn, LTV, CAC, cohorts, renewals, revenue recognition, deferred revenue)
✅ Fully customizable, automated, shareable reports powered by AI, delivering actionable insights to guide your strategic decisions
✅ Expert support to help structure and interpret your analyses, without needing to build an internal data team
✅ The ability to generate future growth scenarios, compare them side by side, and track actual vs. forecasted performance, all in real time
Unlike traditional BI tools, which require you to build and maintain your own metrics (often consuming internal resources just to produce static data visualizations), Fincome transforms your SaaS metrics into concrete, actionable recommendations — helping you move faster, with more impact and operational efficiency.
Yes! If you use an unlisted or in-house billing system, no problem — you can easily import your billing data via Excel or push it through our public API. You can access our public API documentation here.
With Fincome, you can:
✅ Reduce up to 90% of the time spent calculating and reporting your KPIs
✅ Make faster, more accurate strategic decisions
✅ Recover up to 5% of lost revenue by detecting errors or omissions
✅ Cut the risk of manual spreadsheet errors by 80%
Absolutely. Data security is at the heart of what we do. Fincome is SOC 2 Type I certified, ensuring a high level of data security and protection.
Your data is collected exclusively via read-only APIs and hosted on secure servers located in France. We never share your data with third parties without your consent.
For a detailed review of our security practices, please visit our dedicated security page.
At Fincome, customer success is a core priority. We guide you from the very start — structuring your data, training your teams, and optimizing your use of the platform to deliver value quickly.
Our team remains by your side to answer strategic or technical questions, share best practices, and help you get the most out of your analyses.
Simply request a demo on our website. We’ll walk you through the platform, assess your needs, and guide you through a smooth deployment.
Most deployments and team trainings take no more than two weeks to get fully up and running.
👉 Request a demo at www.fincome.co
Income Analytics:
Lorem ipsum dolor sit amet consectetur adipiscing elit etiam vehicula. Etiam vehicula condimentum nunc, a semper elit luctus id. Duis fringilla enim non neque aliquet.
Lorem ipsum dolor sit amet consectetur adipiscing elit etiam vehicula. Etiam vehicula condimentum nunc, a semper elit luctus id. Duis fringilla enim non neque aliquet.
Lorem ipsum dolor sit amet consectetur adipiscing elit etiam vehicula. Etiam vehicula condimentum nunc, a semper elit luctus id. Duis fringilla enim non neque aliquet.
Budget Management:
Lorem ipsum dolor sit amet consectetur adipiscing elit etiam vehicula. Etiam vehicula condimentum nunc, a semper elit luctus id. Duis fringilla enim non neque aliquet.
Lorem ipsum dolor sit amet consectetur adipiscing elit etiam vehicula. Etiam vehicula condimentum nunc, a semper elit luctus id. Duis fringilla enim non neque aliquet.
Lorem ipsum dolor sit amet consectetur adipiscing elit etiam vehicula. Etiam vehicula condimentum nunc, a semper elit luctus id. Duis fringilla enim non neque aliquet.
Wealth Management:
Lorem ipsum dolor sit amet consectetur adipiscing elit etiam vehicula. Etiam vehicula condimentum nunc, a semper elit luctus id. Duis fringilla enim non neque aliquet.
Lorem ipsum dolor sit amet consectetur adipiscing elit etiam vehicula. Etiam vehicula condimentum nunc, a semper elit luctus id. Duis fringilla enim non neque aliquet.
Lorem ipsum dolor sit amet consectetur adipiscing elit etiam vehicula. Etiam vehicula condimentum nunc, a semper elit luctus id. Duis fringilla enim non neque aliquet.
Discover Fincome !
